Teaming

Each team can use the Files area to, for example

• Upload files,
• download files,
• edit shared files in Teaming.

WebDAV is supported by default for file import and version control.

The team leader decides whether the Files module is available in a team. To edit the Files area, open it via the left-hand navigation.

1. Give your entry a meaningful title
2. Select your file via "Browse".
3. You can enter additional information about your file in the editor.
4. Subscribe to this entry
5. Here you can send an e-mail to individual users or your entire team, for example.

Use the "Add files" button to upload your file quickly and easily via drag & drop.

It is important that you drag your file into the area with the folder symbol. A Java applet will start and your file will be imported automatically. You can add comments to the file entry afterwards, for example.

Each team can use the Discussion area to e.g.

• Discuss topics,
• work on problems.

The team leader decides whether there is a discussion area in a team. To edit the "Discussion" area, open it via the navigation on the left.

1. Enter a title.
2. Introduce the topic of the discussion.
3. You can upload files as attachments.
4. If you subscribe to the entry, you will be informed of changes by email, see entry in the user manual
5. You can inform other people, groups or teams about the discussion entry using the "Send email after sending the entry" option.

Click on "OK" to publish your discussion entry in your team.

Each team can use the blog area to, for example

• report on project progress,
• present information on an ongoing basis,
• document a work process.

The team leader decides whether there is a blog in a team. To edit the blog area, open it via the navigation on the left.

1. Give the blog entry a meaningful title.
2. Write the blog entry in the text field. Design the content attractively with images, links and subheadings.
3. You can add attachments to your blog.
4. If you subscribe to the entry, you will be informed of any changes by e-mail.
5. You can inform other people, groups or teams about the blog entry using the "Send e-mail after sending the entry" option.

Click on "OK" to publish your blog entry.

1. Inform individual users (via their HELIOS ID or, in the case of external cooperation partners, their Teaming user ID).
2. Inform groups (currently not possible).
3. Inform the team members in whose area the blog is located.
4. Define a subject.
5. Create an additional description.
6. You can insert attachments.

Click on "OK" to notify the selected recipients by e-mail.

Each team can use the Tasks area to, for example

• manage the pending tasks in the team.

Tasks can be

• be assigned to specific team members or groups
  
• be assigned to time periods
  
• be prioritized differently

The team leader decides whether there is a Tasks area in a team. To edit the "Tasks" area, open it via the navigation on the left.

1. Give the task a meaningful title.

2. Describe the task in the text field. Make the content appealing with images, links and subheadings.

3. Due date: The task should be completed by this date.

4. Priority: You can assign a priority to the task so that it is clear which task should be completed first.
   

5. Assigned to team member
   

6. Assigned to group
   

7. Assigned to teams
   

8. Email notification: You can use the "Send email notification to assignee" option to inform people, groups or teams about the task.
   

9. Status: This allows you to document which action is required next.
   

10. Completed: Here you can document how far the task has been completed.
    

11. Attachment: You can add attachments to your task.
    

12. Subscribe: If you subscribe to the entry, you will be informed of changes by e-mail.
    

13. Send e-mail after sending the entry
    

Each team can use a team calendar, e.g. to

• plan and communicate joint appointments
• organize duty rosters
  
• plan room assignments
  

The team management decides whether there is a calendar in a team. To edit the calendar, open the calendar via the navigation on the left.

Then select your workspace.

Click on the Accessories tab.

Open the accessories area using the small green arrow.

Click on "Add accessory element".

In the following section, first select the "Scope of accessory elements" where the accessory element should be displayed.

• Personal element for this page only: This accessory element is only displayed to you and only on the workspace or folder page you are currently on.
• Personal accessory element for all workspaces and folders: This accessory element is only displayed to you, but is visible on all workspace and folder pages that you call up.
• Community accessory element for this page: This accessory element is only displayed on this page, i.e. to everyone who calls up the page. Only owners of workspaces and folders are authorized to set up community accessory elements.

In the "Accessory type" section, select the "Calendar overview" option. Click on "Ok".

• On the "Setting up accessories" page, enter a title for the calendar in the "Title" field.
• In the "Display type" section, select whether a border should be displayed around the calendar.
• In the "Select calendar folder(s) to display" section, browse the workspace tree and select all calendars to be included in the "Calendar overview" accessory element. KUM Teams takes all calendar events from all calendar folders selected here and displays them in a single calendar in the accessories area. Finally, click on "Apply" and "Ok".
• Alternatively, you can also follow the calendars that you want to have displayed in the one calendar. To do this, go into each calendar and click on "Follow calendar" (can be found under the cogwheel)

Each team can use the Wiki area to, for example

• create a shared knowledge database,
• document instructions for work processes,
• maintain an internal reference work.

The wiki in Teaming offers you, among other things, the possibility to

• create several wiki areas on different topics,
• use an internal search.

The team leader decides whether there is a wiki in a team. To edit the wiki area, open it via the navigation on the left.

Use the "New wiki topic" button to create a new wiki area/topic. Each wiki topic can have several subpages.

To switch back and forth between the different wiki topics, click on the name of the relevant wiki topic.

You can create as many new pages as you like for each topic. Use "New(-s/-r) wiki page" to create a new page. Set one of these topic pages as the start page (description below).

Click on the title of the page you want to make the start page of your wiki topic.

Set a different page as the start page for each topic.

Use Actions > Set wiki start page to make the selected wiki page the start page of your wiki topic.

You can create as many new pages as you like for each topic. Use "New(-s/-r) wiki page" to create a new page. Set one of these topic pages as the start page (description below).

With polls, every team can

• quickly and easily vote on topics,
• query opinions,
• make uncomplicated group decisions.

You will find the polls in the left-hand navigation. The team management decides whether there are polls in a team.

1. Enter a title.
2. Enter a short description of the survey.
3. You can upload files as attachments.
4. Enter a due date. A mini-calendar module makes it easier for you to select the date.

5. Specify who can see the voting results before the due date.

6. Specify who can see the voting results after the due date.

7. Create questions. Choose from three possible question types. Click on the question type to open the editing of the individual questions. You can ask several questions in your survey. The following question types are available:
   - Multiple choice: Several answers
   - Written answer (text input)
   - Multiple choice: One answer

8. Decide who can see who has voted and how.
9. Decide whether participants can change their entry before the due date and whether multiple guest votes can be cast.
10. Choose whether and to whom you want to send e-mail notifications.
11. Complete the poll by clicking on "OK".

Each team can use the "Photo album" area to e.g.

• provide pictures
• exchange photos of events.

Whether a team has a photo album is decided by the team leader. To edit the photo album area, open it via the left-hand navigation.

1. Title (optional): Give the image a meaningful title. If you leave the field empty, the file title of the photo will be displayed.
2. Description: (optional) You can enter additional information about your image in the editor.
3. Photo: Select your photo here via "Browse".
4. Send email after sending the entry: Send an e-mail to specific users or to your entire team.