Working with Teaming

Employees of the LMU Klinikum can use the HELIOS ID with the"external password" to use Teaming.

The HELIOS ID with external password is always set up for every employee of the hospital. If you do not know your ID, you can reset your password in the IT portal at any time after logging in under the menu item "CHANGE EXTERNAL PASSWORD".

Access / account to Teaming must also be activated via the IT portal after logging in under the menu item "ROLLS" and will then be available after approx. 6 - 8 hours.

Teaming can be accessed via the URL https://teaming.med.uni-muenchen.de.

An adapted interface for access from mobile devices can be found at https://teaming.med.uni-muenchen.de/mobile.

The responsible team leader invites you to teaming.

To do this, click on the "Share this workspace" button and enter the e-mail address of the new external member in the field that appears. Confirm the entry with the Enter key and then click on the "OK" button.

The external member will then receive an e-mail with a registration link. The external member enters their first name/last name/password, receives a double opt-in e-mail and activates the new account via a link. The login name is the e-mail address.

Once registration has been successfully completed, you can add the new member to your team as a team member.

• Write an e-mail to WAD.support@klinikum.uni-muenchen.de with the subject "I would like to use teaming" and let us know the desired title of the team. At least one employee of the clinic must be in the management of each team.
• We will create the desired team for you within three working days and give you administration rights for your team.
• You will receive an e-mail as soon as your teaming area has been created. From this point on, you will find your team under the"My teams" button. You can now customize the team layout, delete the components that you do not need and add members.
• As a team leader, you are automatically a member of the administration team for all team leaders.

The following components are available in Teaming:

• File Depot
• Discussion forum
• blog
• task management
• calendar
• wiki
• Polls
• Photo album
• Guestbook

Would you like to have additional components at a later date? Please send an e-mail to WAD.support@klinikum.uni-muenchen.de and tell us informally

• the name or URL of your team
• Number and type of additional components

Assigning read and write permissions for subsequently added components is complex and requires detailed knowledge of the permissions system in Teaming. For this reason, we have not released this function for team leaders.

You can find instructions on how to delete folders under Delete folder under the heading "Other Teaming functions".

If you know the team name, you can find the team using the search function.

The team leaders and a contact option are listed in the team header. Contact the team leader by e-mail and enter your user name for Teaming. Once you have been added to the desired team, log in to Teaming. You will find your team immediately under "My teams".

The MIT "Web Requirements and Services" team creates all teams initially. Please contact us by e-mail if you cannot find a specific team.

Navigate to your team, e.g. via the "My teams" button. Click on "Workspace" in the menu bar and select "Edit team".

Any number of users can be members of the team management. External users can also be team leaders as long as at least one member of the team leader is a member of the LMU Klinikum with a regular HELIOS ID.

Please contact WAD.support@klinikum.uni-muenchen.de to add or delete additional users to the team management.

The Web Requirements and Services team will activate the HELIOS ID for Teaming for all team leaders. You can log in to Teaming directly as soon as we have created your team and informed you by e-mail.

As long as one member of the team leader is a member of the LMU Klinikum, there can be as many additional team leaders as required. Please contact WAD.support@klinikum.uni-muenchen.de with your request for an additional team leader.

The control of access rights is very complex and must be carried out each time the folder structure is moved. As there is a great potential for error here, only admins can move folders or teams. Please contact the MIT Web Requirements and Services team.

All employees of the LMU Klinikum may form teams to work together in research, teaching and administration. At least one member of the LMU Klinikum must always be in the leadership of a team.

There is no limit as long as each individual team is used sensibly.

There is no numerical limit.

The team leader has 500 MB of storage space available for data. If you require more storage space, please send an e-mail to WAD.support@klinikum.uni-muenchen.de.

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• Employees of the hospital
  The external password for the HELIOS ID can be reset via the IT portal
• external cooperation partners:

see Request identifier for teaming

Before logging into Teaming for the first time, you must have your Teaming ID activated in the IT portal.

Open the editing of your profile via Profile > Edit. You can change the language settings in the "Country settings" tab.

See "Become a member of Teaming".

You can use the "Add photos via "Add files" function to add several images to your photo album at once.

Team members have 100 MB of storage space available for data.

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Only a member of the LMU Klinikum (employee or enrolled student) with a regular HELIOS ID can initiate the formation of a team. As an external cooperation partner, you can become a member of the team management, with full team management rights.

Please ask your team leader for a regular HELIOS ID in advance. If you do not have/can not obtain a HELIOS ID, we will issue you with an external team access for teaming. This applies to external cooperation partners who do not work or are not enrolled at the LMU Clinic.

See"Becoming a team member in Teaming"

If you would like to delete your entire team, please contact WAD.support@med.uni-muenchen.de.

With WebDAV (Web-based Distributed Authoring and Versioning), files can be edited together in Teaming. The individual versions of a file are recorded and older versions can be reactivated. This makes it possible to track who has made which contribution to a document.

You can open and view the individual file versions by clicking on them. However, you can only ever edit the latest version in Teaming.

If an older file version is to be made the current working version, there are two options:

• In the "File versions" area under "File actions", select "Upgrade this version to current version".
• In the "Entry history" area, select "Upgrade to current".

In both cases, the selection must be confirmed on a subsequent page. You can then continue to edit this version.

Tags are keywords that

• workspaces
• entries
• folders

to specific categories. In Teaming, you can use the tagging function to create virtual containers for workspaces, entries or folders. This allows you to categorize information and quickly retrieve it later using these tags.

1. Select the workspace or folder that you would like to tag.
2. Click on "Workspace" in the toolbar and then on "Tag this workspace". Similarly, click on "Folder" and then on "Tag this folder".
3. In the "Personal tags" or "Community tags" section, enter the name of the tag in the field. The "Enter and search" function applies to this field. If a tag with the desired name already exists, the full name will be displayed in a drop-down list after just a few letters have been entered. However, if the name is not displayed automatically, you can create a new tag using this process.
4. Click on "Add" and close the window with "Close". The workspace or folder is now labeled with the specified tag.

1. Select the entry that you would like to tag.
2. Click on "Tags" in the selected entry.
3. In the "Personal tags" or "Community tags" section, enter the name of the tag in the field. The "Enter and search" function applies to this field. If a tag with the desired name already exists, the full name will be displayed in a drop-down list after just a few letters have been entered. However, if the name is not displayed automatically, you can create a new tag using this process.
4. Once you have entered the full name or selected an existing one, you can then click on "Add" and "Close". The entry is now labeled with the specified tag.

In Teaming, you can search for all workspaces, folders or entries that have been marked with a specific tag.

• To do this, click on the icon for the search options. The "Search options" dialog box opens.
• Select "Tags".
• Enter the name of the tag you want to search for in the search field.
• Select the desired tag from the drop-down list. Teaming will then show you all locations and entries that have been marked with the corresponding tag.